Profile and Preferences

Your profile controls everything about your individual Truetask experience — identity, security, appearance, shortcuts, notifications, language, and active sessions. Every setting here is personal. Nothing you change here affects anyone else.

Opening Your Profile

Click your avatar in the bottom-left corner of the sidebar, then select Profile. Or use the user menu and pick Profile.

Identity

Who you are across the workspace:

Field	Description
Name	Your display name — shown everywhere
Username	Unique identifier used in @mentions
Email	Your login email
Profile Color	The color of your avatar when no image is set
Avatar	Profile picture — JPEG, PNG, SVG, GIF, or WebP

Changes are visible to other users immediately.

Security

Change your password

1. Open Profile → Security
2. Enter your current password
3. Enter your new password (minimum 8 characters)
4. Confirm it and click Update Password

You'll need to sign in again on other devices after changing your password.

Appearance

Light, dark, or system

Three modes:

• Light — light background, dark text
• Dark — dark background, light text
• System — matches your operating system preference

You can toggle this from the profile or directly from the user menu at the bottom of the sidebar.

Color theme

Pick from preset color themes to adjust the accent colors across the interface. Default and Ocean are the current options.

Keyboard Shortcuts

Every keyboard shortcut in Truetask can be remapped.

Default shortcuts

Action	Default
Toggle sidebar	Q
Command Palette	Cmd/Ctrl+K
New board	Alt+B
New folder	Alt+F

Customize a shortcut

1. Open Profile → Shortcuts
2. Click the shortcut you want to change
3. Press the new key combination
4. Done — it's saved automatically

Shortcuts support all modifier keys: Cmd/Ctrl, Alt/Option, Shift. The display adapts to your platform automatically (Mac symbols on macOS, key names on Windows/Linux).

Notifications

Truetask delivers notifications three ways: in-app (the bell icon), browser push, and email. Configure what comes through each channel:

Category	In-app	Push	Email
Assignments	✓	toggle	toggle
Mentions	✓	toggle	toggle
Due dates	✓	toggle	toggle
Comments	✓	toggle	—
System events	✓	—	—

Email requires SMTP configured by your admin. If the email toggles are disabled, contact your admin or see Notifications for the full breakdown.

Language

Truetask supports five languages:

• English
• Spanish (Español)
• French (Français)
• German (Deutsch)
• Portuguese (Português)

Pick your language and the interface updates immediately — no reload required.

AI Preferences

When AI features are enabled globally by your administrator, you can configure per-user preferences:

• Model selection — which AI model to use (OpenAI, Anthropic, Gemini, Ollama, or any compatible endpoint)
• Feature toggles — turn specific AI helpers (auto-describe, auto-checklist, summarize, suggest titles, auto-tag) on or off

See Board Toolbar → AI tab for the full set of AI-powered features.

AI Assistant

The same menu also has AI Assistant — this is where you connect Claude, ChatGPT, and other AI tools to your Truetask boards via MCP. See Connect AI Assistant for the full setup guide.

Active Sessions

See where you're signed in across all your devices:

Column	Description
Current session	Highlighted — the session you're using right now
Browser	Identified from the user-agent
IP address	The IP the session was opened from
Last activity	When that session was last active

Click Revoke on any session to force-sign-out on that device. Useful if you've lost a laptop or finished on a shared computer.

Tips

• Profile changes (name, avatar, color) are visible to everyone in your workspace immediately
• Keyboard shortcuts sync across every browser and device you sign in from
• If push notifications aren't working, check your browser's site permissions for Truetask
• Revoking your own current session signs you out immediately — use it to quickly lock down if you need to