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Tags
A tag is a coloured label that belongs to a board. Tasks and notes on that board can carry any of them. Tags are the loose axis of a board: whatever the lists and the custom fields do not already say.
Adding a tag to a task
| Where | How |
|---|---|
| The task | The Tags row in the properties block. |
| Any view | Right-click the task, then Tags. |
| List view | Click the Tags cell. |
Every one of these opens the same picker: a search box, the board's tags as checkboxes, and the editing controls. Ticking a tag adds it, unticking removes it. With several rows selected in List view the picker says how many tasks it is editing and applies to all of them. See Bulk actions.
Managing the board's tags
Type a name the board does not have yet and Create new appears. Truetask picks a colour as far away as it can from the tags already there, so a new tag never reads as a near-duplicate of an old one.
Hovering a row reveals its controls:
| Control | What it does |
|---|---|
| Pencil | Rename the tag and change its colour. |
| Bin | Delete the tag. |
| Bolt | Opens the automation templates that key on a tag. Board admins only. |
Renaming and recolouring change the tag everywhere it is used, because there is one tag, not a copy per task. Deleting asks first, then strips the tag from every task and every note on the board before removing it. There is no undo.
Global tags
The REST API can mark a tag as global, which makes it workspace-wide instead of board-scoped, and only workspace managers may write those. The in-app pickers list the board's own tags.
Finding work by tag
- Filters. Tags are a filter column on a board and on the Tasks page. See Filters.
- Grouping. List view can group rows by tag.
- Stats. The Stats panel has a Tasks by Tag breakdown, and clicking a bar filters the board to it. See Board stats.
Tags in automations
| Node | What it does |
|---|---|
| Card Tagged | A trigger. Fires when a tag lands on a task. |
| Add Tag | Puts one tag on the task. |
| Remove Tag | Takes one off. |
| Apply Tags | Applies a list of tags at once, and can create ones that do not exist yet. |
| Suggest Tags | An AI node. Proposes tags from the task's content, using the board's own vocabulary. |
Suggest Tags pairs with Apply Tags: propose, then apply. See Automation triggers, Automation actions and AI nodes.
The task frame has the one-off version of the same idea: Auto-tag with AI on the Tags row picks from the board's existing palette and never invents a tag.